Senior Privacy and Compliance Analyst

At Polaris Inc., we have fun doing what we love by driving change and innovation. We empower employees to take on challenging assignments and roles with an elevated level of responsibility in our agile working environment. Our people make us who we are, and we create incredible products and experiences that empower us to THINK OUTSIDE.

JOB SUMMARY:

The Senior Privacy and Compliance Analyst helps execute Polaris’ vision to be a customer-centric, highly efficient growth company by partnering with the Global Head of Ethics & Compliance to support the Polaris Ethics & Compliance Program, as well as Privacy & Cybersecurity Counsel to mature and evolve the Polaris Privacy Program. 

The Privacy and Compliance Analyst plays a leading role in monitoring and processing all global Navex/EthicsPoint complaints and conflict of interest disclosures and works with cross-functional teams to develop and implement operational processes to address compliance and privacy requirements.

The ideal candidate will possess strong cross-functional communication, collaboration, and leadership skills; emotional strength and maturity; and sound project management and organizational skills. 

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Responsible for intake and processing of all global EthicsPoint complaints and conflict of interest disclosures
• Oversee operability of Navex reporting platform and troubleshoot/update with vendor as necessary
• Maintain regular touchpoints with Legal Ethics & Compliance team members, providing assistance as needed
• Monitor and respond to inquiries submitted via the Company’s Compliance and Ethics email inboxes
• Prepare monthly MOR slide summarizing EP complaint activity and metrics
• Prepare materials for quarterly Compliance Committee and Audit Committee meetings, including PPT deck, EP complaint analysis, etc.
• Serve as primary liaison with external vendors, including Navex, LRN and Ethisphere. 
• Serve as primary project leader for annual Code of Conduct training for salaried and hourly employees
• Prepare materials for annual Code of Conduct training and respond to ad hoc requests/inquiries regarding same
• Maintain and periodically update the Polaris Code of Business Conduct and Ethics document and accompanying policies
• Respond, as needed, to EP-related inquiries from HR and other stakeholders
• General oversight and responsibility for Ethics & Compliance internal and external websites
• Represent Polaris in relevant E&C focused peer groups/networks
• Assist with processing and evaluation of due diligence reports on vendors and other third-parties
• Partner with the Information Services team and Privacy & Cybersecurity Counsel to maintain and implement Polaris’ process for responding to individual rights requests
• Partner with the Privacy & Cybersecurity Counsel to maintain Polaris’ process for conducting Privacy Impact Assessments (PIAs) and Data Protection Impact Assessments (DPIAs)
• Analyze relevant facts to help identify privacy risk and provide practical guidance to assist Polaris teams in achieving their goals while appropriately addressing privacy requirements and principles
• Assist the Privacy and Cybersecurity Counsel with the maintenance and enhancement of Polaris’ privacy policies and notices
• Collaborate with the Privacy & Cybersecurity Counsel to develop and deliver appropriate privacy training and awareness to various business and functional teams throughout Polaris
• Partner with the Privacy & Cybersecurity Counsel to enhance the maturity of the Polaris privacy program and adapt it to changes in global privacy laws and enforcement activities, and Polaris business initiatives
• Build relationships with external and internal business stakeholders across the globe to support communication and training related to the Polaris Code of Conduct and Business Ethics Hotline

QUALIFICATIONS:

• 5+ years of experience as a data privacy and/or compliance professional
• Bachelor’s degree required – preference for Legal, Business, Communications, or related field of study
• Relevant privacy certification(s) (e.g. CIPP, CIPM, CIPT) a plus
• Ability to obtain and digest relevant facts and data flows to help assess compliance and privacy risks and develop appropriate risk mitigation strategies
• Strong verbal and written communication skills, including the ability to inspire action from a diverse technical and non-technical audiences with different levels of seniority
• Ability to help translate legal requirements and advice into operational recommendations and provide practical guidance to assist business and technical teams in obtaining their goals while appropriately addressing compliance and privacy requirements and principles
• Strong cross-functional collaboration and leadership skills, with the ability to drive and manage projects proactively, and negotiate appropriate risk-mitigation strategies
• High emotional intelligence that shows emotional strength and maturity
• Sound project management skills (e.g. project charters, trackers, timelines, and reports)
• Strong organizational skills and ability to balance competing priorities in a very fast-paced environment
• Experience working in matrixed, global organizations and knowledge of other cultures and/or languages a plus

WORK ENVIRONMENT:

• Hybrid working model (in office/WFH). Onsite schedule based on business need.
• Potential for remote based with travel to Polaris locations based on business need, dependent on candidate qualifications.
• Limited travel required, up to 25%

The pay range for Minnesota is $104,000 to $130,000 per year. Individual salaries are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills, and geography.

To qualify for this position, former employees must be eligible for rehire, and current employees must be in good standing.

We are an ambitious, resourceful, and driven workforce, which empowers us to THINK OUTSIDE.  Apply today!

At Polaris we put our employees first, by offering a holistic approach to their health and financial wellbeing.  Polaris is proud to offer competitive compensation, including a market-leading profit-sharing plan that is fundamental to our pay-for-performance culture. At Polaris, employees are owners of the company through company contributions to our Employee Stock Ownership Plan and discounted employee stock purchases plan. Employees receive a generous matching contribution to 401(k), financial wellness education and consultation to plan for their financial future. In addition to competitive pay, Polaris provides a comprehensive suite of benefits, including health, dental, and vision insurance, wellness programs, paid time off, gym & personal training reimbursement, life insurance and disability offerings.  Through the Polaris Foundation and our Polaris Gives paid volunteer time off, we support employees who actively volunteer their time, efforts, and passions to improve the health and wellbeing of the communities in which they live, play and work. Employees at Polaris drive our success and are rewarded for their commitment.

About Polaris

As the global leader in powersports, Polaris Inc. (NYSE: PII) pioneers product breakthroughs and enriching experiences and services that have invited people to discover the joy of being outdoors since our founding in 1954. Polaris' high-quality product line-up includes the Polaris RANGER®, RZR® and Polaris GENERAL™ side-by-side off-road vehicles; Sportsman® all-terrain off-road vehicles; military and commercial off-road vehicles; snowmobiles; Indian Motorcycle® mid-size and heavyweight motorcycles; Slingshot® moto-roadsters; Aixam quadricycles; Goupil electric vehicles; and pontoon and deck boats, including industry-leading Bennington pontoons. Polaris enhances the riding experience with a robust portfolio of parts, garments, and accessories. Proudly headquartered in Minnesota, Polaris serves more than 100 countries across the globe. www.polaris.com

EEO Statement

Polaris Inc. is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law. Applicants with a disability that are in need of an accommodation to complete the application process, or otherwise need assistance or an accommodation in the recruiting process, should contact Human Resources at 800-765-2747 or Talent.Acquisition@Polaris.com.  To read more about employment discrimination protection under U.S. federal law, see: Know Your Rights: Workplace Discrimination is Illegal (eeoc.gov).