Administrative Assistant to CTO & CISO

Company:  

US6469 Sysco Payroll, Division of Sysco Resources Services, LLC

Sales Territory:  

None

Zip Code:

77038

Travel Percentage:  

0

COMPENSATION INFORMATION:

The pay range provided is not indicative of Sysco’s actual pay range but is merely algorithmic and provided for generalized comparison.  Factors that may be used to determine rate of pay include specific skills, work location, work experience and other individualized factors

JOB SUMMARY

About Sysco: Sysco is a dynamic, leader in the restaurant food and supply sector. We operate in a complex, fast-paced environment.  We work hard but have an tremendously talented organization. We're looking for an exceptional individual to join our team, not just to support 2 executives, but to become an integral part of our strategic operations and leverage this role to accelerate their career within our organization. 

The Opportunity: This is a unique opportunity for a highly motivated and results-oriented Executive Assistant to thrive in a challenging and rewarding environment. You will provide comprehensive support to the Chief Technology Officer (CTO) and Chief Information Security Officer (CISO), playing a critical role in optimizing their effectiveness and contributing directly to strategic initiatives. Beyond traditional EA duties, you will be empowered to take on "Chief of Staff" type responsibilities, gain exposure to high-level decision-making, and develop skills crucial for a transition into Project Management, Process Development, or other IT-related functions within our company. 

RESPONSIBILITIES

• Executive Support & Administration (Typical & Advanced): 

  • Proactively manage complex calendars, prioritizing appointments, meetings, and travel schedules (domestic and international). 

  • Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and tracking action items. 

  • Manage and reconcile expense reports, ensuring accuracy and adherence to company policies. 

  • Handle highly confidential information with discretion and professionalism. 

  • Prepare and edit correspondence, reports, and other documents. 

  • Act as a primary point of contact, screening calls and emails, and directing inquiries appropriately. 

  • Coordinate and manage office supplies, equipment, and other logistical needs for the executive. 

  • Organize and maintain digital and physical filing systems. 

  Strategic & Project-Oriented Functions: 

  • Data Analysis & Reporting: Utilize Excel capabilities (e.g., pivot tables, VLOOKUPs, conditional formatting, basic macros) to analyze data, create insightful reports, and present findings to the executive. 

  • Town Hall & Communication Development: Lead the development and coordination of engaging Town Hall materials, including presentations, scripts, and logistical planning. 

  • Executive-Level Presentations: Assist in designing visually pleasing, dynamic PowerPoint presentations in coordination with the CISO and CTO for pier and executive audiences. 

  • Event Planning & Management: Plan and execute a variety of events, from small team off-sites to larger gatherings, managing budgets, vendors, and logistics. 

  • Project Coordination: Assist in the coordination of key projects, tracking progress, flagging potential roadblocks, and liaising with various stakeholders. 

  • Process Improvement: Identify opportunities for process optimization within the executive's scope of work and contribute to the development of more efficient workflows. 

  • Research & Information Gathering: Conduct research on various topics to support executive decision-making and strategic initiatives. 

  • Stakeholder Liaison: Act as a liaison between the executive and internal/external stakeholders, fostering strong relationships and ensuring smooth communication. 

Preferred Skills & Qualifications: 

• Bachelor's degree in Business Administration, Communications, IT, or a related field preferred. 

• Minimum of 3 years of experience as an Executive Assistant, supporting senior-level executives in a fast-paced environment. 

• Exceptional proficiency in Microsoft Outlook, Teams and some experience in Powerpoint, and excel 

• Ability to develop high-quality presentations and communication materials. 

• Ability to manage complex schedules and multiple priorities simultaneously. 

• Strong organizational skills with meticulous attention to detail. 

• Excellent written and verbal communication skills, with the ability to communicate effectively at all levels of the organization. 

• Proactive, resourceful, and able to anticipate needs and take initiative. 

• High degree of professionalism, discretion, and integrity when handling confidential information. 

• Ability to work autonomously and as part of a team in a highly collaborative environment. 

• Demonstrated interest in and aptitude for Project Management, Process Development, or IT functions, evidenced by coursework, self-study, or previous project involvement. 

• Experience with project management software (e.g., Asana, Trello, Jira) is a plus. 

Minimum Qualification and Experience :

Education : High School Diploma REQUIRED

​

Experience : Minimum 3 years of professional secretarial experience is REQUIRED.

Certificates, Licenses, and Registrations

• Certified Professional Secretary (CPS) certification preferred, but not required.

What We Offer: 

• The opportunity to work alongside and learn from senior leadership in a leading company. 

• A clear pathway for career advancement into Project Management, Process Development, or various IT roles. 

• Exposure to complex business challenges and strategic decision-making. 

• A collaborative and supportive work environment. 

• Continuous learning and development opportunities. 

If you are a highly organized, proactive, and ambitious individual with a passion for driving results and a desire to build a career in technology-driven functions, we encourage you to apply! 

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Regularly required to use hands to finger, handle, or feel object, tools, or controls and talk or hear.

• Frequently is required to sit.

• Occasionally required to stand, walk, reach with hands and arms, stoop, kneel, crouch or crawl.

• The employee must occasionally lift and/ or move up to 25 pounds.

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus for typing from copy, filing, pulling various files, delivering mail and correspondence.

#LI-HR1          

BENEFITS INFORMATION:

For information on Sysco’s Benefits, please visit https://SyscoBenefits.com

OVERVIEW:

Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations.

We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We’re looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.

AFFIRMATIVE ACTION STATEMENT:

Applicants must be currently authorized to work in the United States.

We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.