Employment Compliance Associate

Job Title

Job Description

Position Summary:  The Employment Compliance is responsible for facilitating process and procedure design/redesign, system & workflow enhancements, support & training. In addition, they will design and create all standard system reports, including but not limited to monthly analysis, HR and Payroll compliance audits, and reporting by vetting the policies and processes of the HR and Payroll departments, such as employee handbooks, HR and Payroll related policies, and compliance with applicable labor laws. This role will partner with both Legal and Risk & Compliance to review, recommend and update policies to ensure compliance with local ordinances and state and federal laws.

Job Duties and Responsibilities:

Supports the development and implementation of compliance programs, policies, reporting, and practices for the organization.
Monitors and audits activities impacted by regulatory requirements related to the organization's governance and any industry-specific or location-specific laws for the U.S., Canada, and Mexico.
Establishes internal controls and auditing systems to identify, detect, and correct noncompliance.
Implement changes to compliance processes due to new or amended regulations.
Conduct California wage and hour and meal and rest break audits; prevailing wage and living wage audits for applicable sites; location audits for employees; general wage and hour audits; etc.
Align and partner with Risk and Compliance at Toyota Industries North America (TINA), Toyota Industries Corporation (TICO), and Vanderlande global headquarters in Veghel, Netherlands.
Assists with training initiatives that inform stakeholders about compliance requirements.
Prepares and updates communication materials related to HR and Payroll policies.
Partner with Legal to evaluate ADA requests including determining if disability is covered under state or federal law, determining if accommodation requests are reasonable under state or federal law, advising on effective means of compliance with requests.
Partner with Comp & Benefits to coordinate the administration of FMLA, including development and administration of the policy, guidelines and procedures in conjunction with Legal.
Monitor federal and state employment regulations, research and assess effects of new laws, changes and updates to existing laws on existing policies and recommend applicable changes in existing policies/procedures or new policies to Employee Relations Specialist.
Track and prepare diversity data and communication to stakeholders; prepare AAP data and Affirmative Action Plan development, training, and communication, if needed.

Basic Qualifications:

Bachelor's Degree in Compliance, Human Resources or related fields
Strong organization, communication, and computer skills (Teams, OneDrive, SharePoint, Word, Excel).
Ability to track data, analyze data and identify trends.
Ability to work effectively in a global environment and sensitive to cultural differences.
Exceptional organizational and time management skills, with strong attention to detail and a proven ability to take ownership of multiple projects in a hybrid work environment.
Honesty, integrity, and a positive collaborative can-do attitude and approach in the workplace.

Preferred Qualifications:

Minimum of three (3) years working in corporate compliance, ethics, risk management, legal, governance, privacy/cybersecurity, employee relations, or human resources.
Has worked in ethics and compliance programs and is familiar with ethics and compliance program management and standard methodologies and has project management and execution skills.
Two (2) years of experience working with California wage and hour laws.
Experience with prevailing wage and living wage audits.
Experience in manufacturing.

Position Type/Expected Hours of Work: 

Full time (40 hours per week)

Travel:

Has the ability to travel up to 20% of time, likely entirely within U.S.

This is a full-time, exempt position, eligible to receive a base salary and to participate in an annual performance bonus program. The salary range listed represents the maximum and minimum starting base pay for this position as of the time of posting. Final salary offered will be determined based on factors including but not limited to the candidate's skills and experience. The annual performance bonus program is preset and not candidate dependent.

Salary range for this position is $85,000 to $105,000.