Security Administrator/Program Assistant III

Overview:

This position supports the Bureau of Diplomatic Security, Visa and Passport Analysis Branch (VPAB). The selected individual will perform a variety of operational, administrative and coordination duties, maintain various administrative reports, review correspondence and direct items of significant interest to the appropriate staff.

Primary Responsibilities:

• Provide general administrative support to the VPAB program office, staff, and management
• Provide data entry, extraction, analysis and reporting for various databases currently in use, under development, or planned for the various functions of the program office, including assisting in establishing production databases for operational systems, as required
• Provide document processing and writing support for the administrative and program activities
• Maintain files of sensitive and classified documents and post changes to required materials
• Coordinate the preparation, coordination, delivery and follow-up actions on assigned program operations
• Create, edit, and maintain flow charts, spreadsheets and documents as assigned
• Maintain file organization;
• Provide administrative support for status reports, briefing presentations and special projects;
• Prepare charts, tables, graphs, and diagrams to assist in tracking and reporting program activities;
• Draft and revise reports and tracking documents to include budgets, monthly reports, and personnel tracking, etc.;
• Serve as a subject matter expert on office procedures and requirements
• Perform other duties as assigned.

Supervisory Responsibilities:

There are no supervisory responsibilities.

Education and/or Experience:

• Undergraduate degree and 4 years specialized office experience preferred OR High School diploma or GED equivalent and 7 years of specialized administrative experience;

• Specialized experience includes office management, expense tracking, review of executive level correspondence, database administration, financial and project status tracking and reporting, monthly reports, and maintaining operating procedures

Knowledge, Skills, and Abilities:

• Extensive knowledge of electronic database operations management, administrative and correspondence processing procedures, and understanding of procedures required for processing actions for review, approval, and release
• Must be proficient with Microsoft Word; have basic skills with Excel and PowerPoint; and other database software experience desired.
• Must possess strong editorial, clerical and analytical skills and the willingness to learn any specific program requirements of the position
• Reliability, flexibility, maturity, and the ability to interact with all levels of personnel and departments within Department of State
• Attention to detail, strong follow-through skills, and ability to maintain confidentiality
• Must have excellent organizational skills and the ability to work in a fast-paced environment to meet deadlines and handle high-pressure situations

Certificates, Licenses, Registrations:

N/A

Security Clearance:

SECRET Level Required

• Must have a current US Government SECRET Personnel Security Clearance or be able to successfully complete a U.S. government administered Investigation.

• Must be a U.S. Citizen.

• Must also be able to maintain a US Government SECRET clearance.

Physical Demands:

The physical demands that will be required inside the work place and for the position. Must lift, will sit, answer the phone, type on a keyboard, move files, etc.

Travel:

Travel is not anticipated but could be required on occasion.

Work Environment:

Standard office environment working with other contractor personnel co-located with State Department personnel.