Programme Assistant Communication and Information Sector

OVERVIEW

Parent Sector : Communication and Information Sector (CI)

Duty Station: New Delhi

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: Communication and Information

Type of contract : Service Contract

Level : 2

Duration of contract : 1 year

Recruitment open to : External and Internal Candidates

Application Deadline (Midnight Paris Time) : 22 October 2024

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the Director of the UNESCO New Delhi Regional Office, and direct supervision of the Advisor for Communication and Information (CI) Sector, the incumbent will support the programme management of the Sector’s overall operation and activities and undertake communication tasks and responsibilities as follows:

Coordination for the CI Sector:

• Provide programmatic support to CI Sector colleagues to ensure effective decision-making processes, and smooth and efficient implementation of the CI programme of the New Delhi Regional Office.
• Schedule and manage the CI Sector team meetings which include UNESCO CI colleagues from New Delhi, Dhaka and Kathmandu Offices; take minutes and notes of these meetings as required.
• Facilitate the flow of knowledge and information between the CI Sector and other Sectors within the office, including with the CPE Unit; recommend and establish systems and streamline procedures to enhance established workflows.
• Help to increase the unit’s overall communication and outreach capacity targeting the public, development partners and the donor community and the unit’s interaction with the Communication Unit of the New Delhi Office, as well as the resources Mobilization Officer.
  • Enhance the efficiency of internal and external communication in cooperation with the CPE Unit
  • Assist the professional planning and implementation of events (internal, collaborative, and external)

• Undertake other tasks as requested by the Advisor for CI.

Long Description

Communications and Event Management

• In coordination with the New Delhi Regional Office’s Communications and Public Engagement Unit, develop social media strategies to enhance the CI's online presence and visibility; plan and carry out communications campaigns to further promote CI Sector’s reports, materials, and events; keep track of media coverage and public opinion; propose recommendations to improve communication strategies.
• With regards to UNESCO New Delhi Regional Office’s celebrations of International Days, support the organization of official events and ensure the hospitality needs for the Sector.

Long Description

Finance and Procurement Accountabilities:

• Assist the CI sector on financial management of its regular budget and extrabudgetary funds using UNESCO tools on information management and reporting.
• Assist the sector on basic financial procedures, payment requirements, banking and currency provisions with support from the administrative services.
• Keep track of budget levels and alert the supervisor and concerned managers to avoid potential shortfalls in funds (validating information and identifying any errors or irregularities).

 

Travel Management:

• Support the CI Sector in the preparation and updating of travel plans; make travel arrangements; prepare required travel requisitions and monitor the budget; prepare materials for mission travel; arrange hotel accommodations and other related logistics in accordance with UNESCO policies, procedures, and rules.
• Support the CI Sector to coordinate with Administrative Department in finalizing travel request and settle travel claims

Long Description

Vendor and Contract Management:

• Assist the CI Sector in identifying cost-effective vendors/suppliers/service providers for various operational requirements of the sector.
• Assist completing the process of vendor registration, and manage accurate and updated vendor information as per UNESCO’s standard procedures whenever needed.
• Support the CI Sector to prepare the Terms of Reference (TORs) of vendors/suppliers/consultants/service providers and draft contracts in compliance with UNESCO’s procedures, rules, and regulations.
• Verify and process payments of vendors or contractors.
• Assist in each stage of contract management, through the preparation of contracts, follow up with vendors and consultants on deliverables and deadlines, and processing payments in line with UNESCO administrative rules and regulations.
• Maintain information systems and databases in both physical and electronic media by recording, updating and retrieving information, documentation and data.

COMPETENCIES (Core / Managerial)

Accountability (C)Communication (C)Innovation (C)Knowledge sharing and continuous improvement (C)Planning and organizing (C)Results focus (C)Teamwork (C)

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For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

Education

A minimum of high school degree.

 

Work Experience

Minimum 2 years of relevant professional experience in the field of communication, information sciences, media management, international relations or closely related disciplines at the national or sub-regional level.

Experience working in the implementation of national and/or sub-regional projects in the area of communication and information.

Experience in fundraising and resource mobilization, and establishing and maintaining relations with donors.

Experience using web-based information management systems.

 

Languages

Excellent knowledge (written and spoken) of English.

Skills/Competencies

Proven organizational and coordination skills, ability to take initiative, establish priorities, monitor own work plans and report on actions and projects.

Strong project management skills; ability to deal efficiently with partner at different levels.

Ability to participate effectively in negotiations.

Ability to work effectively in multicultural team environment.

Capacity to adapt and adjust work schedules and perform diligently under pressure.

Excellent knowledge management with an understanding of emerging communication and information technologies and their potential uses.

DESIRABLE QUALIFICATIONS

Education

A minimum of bachelor's degree/specialized training/certification in communication, information, media, international relations or related field is desirable and will be an added advantage.

 

Work Experience

Experience in UNESCO programmes and/or normative tools in the field of Communication and Information.

Experience with the United Nations System, multilateral settings/cooperation and development.

Experience with inter-agency mechanisms of the United Nations System.

Experience working with an Enterprise Resource Planning system (ERP).

 

Languages

Excellent knowledge of other UN official languages including French, Spanish, Arabic, Russian and Chinese.

 

Skills/Competencies

Good knowledge of UNESCO work and familiarity with Communication and Information activities.

Knowledge of the geopolitical context of the region.

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 15% social security, 30 days annual leave, 24 days certified sick leave and 6 days uncertified sick leaves in a year.

The monthly gross starting salary for this post is INR 69,098/- (which is inclusive of 15% social security:10% representing Pension and 5% representing Medical)

 

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.