Coordinator, Policy & Compliance

Competition # : 44711 

Department: Justice

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG 

Closing Date: 19-Dec-24  (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice. Court Services administers court operations, delivers services to the public, and provides administrative and clerical support to the judiciary.
 

About Our Opportunity

In this position, you are accountable for policy formulation, development, implementation, compliance monitoring relating to a suite of Justice Application Systems (JEIN, CIS, EMA & JSS). You also coordinate ongoing improvements to these applications in response to evolving business needs and legislative requirements. This position reports to the Director, Court Services.

Primary Accountabilities

• Provides leadership to Court Services in policy development, implementation and monitoring by proactively identifying policy requirements, formulating and implementing policy change and continuously updating policy and procedure manuals
• Works collaboratively with end users (typically court staff), Court Services leadership team, and Cyber Security and Digital Solutions Division (CSDS) leadership and development teams (including contracted resources) to design and deliver application enhancements that meet user and legislative requirements. 
• Consults routinely with legal counsel and business subject matter experts throughout the court system and collaborates with counterparts through the Department.
• Ensures compliance with service delivery and program standards through fielding and responding to complaints regarding Court Services use of justice applications and by conducting operational audits and making recommendations to the Executive Director and members of the Senior Management Team for remedial action to address deficiencies.
• Contributes to the ongoing relevance and appropriateness of the Court Services Division Justice Applications Systems by ensuring that any amendments to relevant municipal, provincial and federal legislation are properly reflected in the policies and procedures and are supported by the Court Services Division information technology applications.
   

Qualifications and Experience

To be considered for this opportunity, you have a University Degree in a related discipline with several years of justice experience.  An acceptable equivalent combination of education, training and experience may be considered.   Demonstrated experience in IT business analysis and application solution design is essential.  Previous experience in project management and change management in a client-focused organization is required.  The successful candidate will possess the ability to analyze and interpret the rules and statutes that govern justice policies and programs.  Excellent communication skills, particularly in relation to writing policy and procedure, along with proficiency with Microsoft Excel, PowerPoint, and Word are essential.  The ability to find consensus among a variety of stakeholders and work well in a team environment is key.  A skill set that includes self-directed behavior, analytical and conceptual thinking and innovative approaches to problem solving is necessary.

In addition, you have strong communication and interpersonal skills which allow you to interact effectively with Department representatives, Court Administrators, supervisors and staff in the Justice centres across the province, as well as the judiciary, the legal community, police, and other enforcement agencies.

Previous court or justice system experience would be viewed as an asset, as would experience in application/database development and design.

The Government of Nova Scotia has adopted the LEADS Leadership Framework.  During the interview, candidates will be expected to express how they have demonstrated the key behaviours and capabilities required to effectively lead in a caring and inclusive environment. LEADS Domains includes Leads Self, Engage Others, Achieve Results, Develop Coalitions and Systems Transformation.
Please follow LEADS (novascotia.ca) for more information.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
 

Benefits

Based on the employment status, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.
 

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day
• May be required to work overtime on occasion
• Work is completed in a comfortable office environment
   

Additional Information

This is a permanent opportunity, located in Halifax, NS.
 

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• A dynamic, client-focused office environment where service excellence and teamwork are our focus
   

Pay Grade:  EC 10 

Salary Range:  $3,047.22 - $3,809.04 Bi-Weekly   

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.