Business Systems Security Administrator

Engineering a world of possibilities

Colorado School of Mines is a public R1 research university focused on applied science and engineering, producing the talent, knowledge and solutions to service industry and benefit society. Mines has a strong reputation and celebrates high rankings due to its STEM-focused education and research results.

The Business Systems and Functional Support team provides critical support to the mission by delivering comprehensive support for our business systems that includes Workday, Cashnet, and Contract Research System. The BSFS team supports our stakeholders in Finance, Bursar, Procurement, Accounting, Budget, Payroll, Human Resources and the Office of Research Administration.

The Business Systems Security Administrator reports directly to the Director of Business Systems and Functional Support and is responsible for defining and establishing a sustainable and scalable approach to how we maintain and govern our Workday system to ensure we have the framework and business controls in place to mitigate risk and preserve the integrity of the data, business processes and system. This role will be key in implementing position-based security at Mines. This is a key member of the team and serves as a resource to the Finance Administration and Operations team.

The BSFS team’s mission is to be the catalyst for transformative solutions that optimize systems and elevate user experiences. We envision a future where our systems and processes are efficient, seamless, and user centric. Fueled by creativity, collaboration, technical application, and a relentless pursuit of excellence, we aim to shape the future of how we work and make a positive impact on the experience of our end users.

This is a professional position that requires critical thinking and strong analytical skills. The Business Systems Security Administrator must be able to work independently, research and resolve issues, strategically analyze complex security configuration needs, consistently review processes and procedures, make recommendations for improvements, and develop and deliver training to campus partners. Knowledge and understanding of when to apply any specific security configuration is critical. The ideal candidate enjoys working with complex security requirements and collaborating with others to resolve unique challenges.

This role serves as a critical link between the Finance Administration and Operations departments. Acting as a bridge for communication, collaboration, and implementation of policies, procedures, and initiatives. This role will be liaison with stakeholders and plays a pivotal role in ensuring that Colorado School of Mines strategies are effectively integrated into various business units, promoting a positive and cohesive work environment

Mines provides dedicated professional development and training. Onboarding for this position includes training on systems, policies, procedures, and regulatory compliance requirements for state and federal security audit requirements.

This position is hybrid in Colorado. The successful candidate will maintain a campus presence at least weekly in Golden, Colorado.

Visa sponsorship is not available for this position.

This posting may be used to fill more than one position based on business need.

Primary Responsibilities

Configuration and Problem Diagnostics

• Serve as Workday and other Business Systems security administrator, with a deep acumen of Workday’s security framework and cross platform business processes to drive and adopt and business processes for HCM, Financials, Payroll and Adaptive. 
• Overall Security architecture and governance across the Workday platform (HCM, Compensation, Payroll, Time Tracking and Recruiting, Talent and performance and Finance), and other systems.
• Configure, maintain and advise on security within Workday. This includes domain security policies, roles, and role assignments
• Configure, implement and maintain various security groups such as role-based/position-based roles.
• Conduct in-depth analysis and research to problems using the Workday Admin guides, Workday Community and colleagues.
• Create and update security policies, domains, segmented security, role-based /user-based roles. 
• Respond to audit requests and security-based inquiries.
• Define security governance and controls based on data privacy and security best practices.
• Identify opportunities for operational efficiencies and improvements to security design.
• Respond to campus security requests through our ticket management system.
• Perform audits on system roles and access logs to ensure accuracy.
• Provide security design recommendations to business partners and senior leaders.
• Provide oversight by auditing our security environment.

Collaboration

• Lead large scale projects such as transitioning Mines from user based security to Position based security.
• Establish and maintain effective communication channels between Data Stewards, the Business Systems and Function Support team and different departments, teams, or business units.
• Act as the point of contact for employees and managers seeking HCM, Finance and Payroll, guidance, or support regarding security.
• Collaborate with department heads and managers to understand their specific HR, Finance, Payroll and Department needs and challenges.
• Conduct training sessions to help users understand and effectively utilize technology resources. This could involve one-on-one sessions, group workshops, or online training materials.
• Collaborate with other IT teams, such as network administrators, database administrators, and developers, to escalate and resolve complex technical issues.

Documentation and Knowledge Base

• Create comprehensive documentation of system changes in our document library that includes a security dictionary and index.
• Document each customer interaction, including the issue, resolution, and any additional information.
• Maintain detailed records of user interactions, technical issues, and solutions provided. Create and update documentation, knowledge base articles, SOPS, workflows and FAQs to facilitate self-help resources for users.
• Contribute to the development and maintenance of a knowledge base to facilitate quicker issue resolution.
• Understanding and documentation of current business processes
• SOP/ Workflow documentation and maintenance

Minimum Qualifications

• Bachelor’s degree in related field
• Five or more years of relevant technical experience
• Three or more years of experience in Workday
• Hands on Workday Security configuration experience including domains, BP security policies, creating security groups and authentication policies
• An Agile mindset with a drive toward delivering value through continuous improvements aligned to business needs
• Comfort and experience communicating in all levels of the organization
• Demonstrated analytical, decision making and problem-solving skills

Preferred Qualifications

• Workday Security Administrator Training

Salary and Benefits

$88,300 - $95,000 annual salary

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

How to Apply

Applicants must:

Complete an online application (personal information, demographic information, veteran status)

• Upload a resume or CV
• Upload a cover letter

Candidates must be currently authorized to work in the United States.

References will not be contacted until later in the selection process and you will be informed before that contact is made.

Mines welcomes everyone to our team; please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc).

Application review will begin January 10, 2025. Please apply by January 9, 2025 at 11:59p.m. Applications may not be accepted after that date.

It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities to promote diversity and inclusion at Mines. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at  hr@mines.edu or 303.273.3250 for assistance.

Successful Completion of a Background Investigation is Required for this Position.

About Mines & Golden, CO

When the world looks for answers, the world looks to Mines.

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023).

Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.

At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.

That size – roughly 7,000 undergraduate and graduate students – also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.

Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.

And don’t get us started on our hometown. We are located in the heart of Golden, Colorado --with its charming historic downtown and nearby hiking trails – and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience?

Look to Mines.

Colorado's premier engineering and applied science university for 150 years and counting