2025-0043 Application Migration Engineering Services (NS) - FRI 28 Feb

Deadline Date: Friday 28 February 2025

Requirement: Application Migration Engineering Services

Location: Brussels, BE

Full Time On-Site: Yes

Time On-Site: 100%

Period of Performance: 2025 BASE: As soon as possible but not later than 01 APR 2025 until 31 DEC 2025 with the possibility to exercise following options:

• 2026 option: from 01 JAN 2026 to 31 DEC 2026

• 2027 option: from 01 JAN 2027 to 31 DEC 2027

• 2028 option: from 01 JAN 2028 to 31 DEC 2028

Required Security Clearance: NATO Secret

1 INTRODUCTION

The NATO Communications and Information Agency (NCI Agency) is currently moving users and workloads to the public cloud. The NCI Agency Chief Technology Office - Cloud Centre of Excellence (CTO-CCoE) provides guidance and support to this project. One of the work packages in this project is migrating applications and services from on premise environments across the NATO Enterprise to the cloud. The CTO-CCoE is leading the guidance for the migration and offering Subject Matter Expert (SME) support to facilitate this service/application migration process.

The CTO-CCoE is looking for a contractor to provide Cloud Engineering services to support the CTO-CCoE team. The contractor should have a strong background on migration applications to the cloud.

2 OBJECTIVES

The main objective of this statement of work is to support the CTO-CCoE team and the application teams migrating selected applications from the current on-premises environment to a public cloud environment.

3 SCOPE OF WORK

Under the direction / guidance of the NCIA Point of Contact or delegated staff, the contractor will provide Application Migration Engineering services support the CTO-CCoE and application teams to plan and execute the migration of services and application to the cloud.

This includes the following activities:

Application Assessment and Analysis:

• Engage with application owners and stakeholders to perform technical analysis of the applications to be migrated.

• Support application owners and stakeholders to gather requirements and expectations as well as application complexity and priority.

• Support the development of Application Assessment Reports for each application.

Technical Planning and Execution:

• Advise application owners and stakeholders on possible migration options.

• Support application teams to design how their applications are to be deployed in the cloud.

• Support technical planning and execution of application migrations.

• Support the applications team’s engineers and developers to execute migration plans.

• Support application teams to design and develop automation for the deployment of their applications into the cloud.

Testing and Validation:

• Advise application teams on the development and execution of comprehensive testing plans to validate application functionality post-migration.

• Advise application teams on post migration performance testing to ensure applications meet required SLAs and performance benchmarks.

• Support application teams to address and resolve any issues identified during testing.

Data Migration and Integrity:

• Design and support the migration of application data to the cloud, taking into account data integrity, security, and compliance throughout the migration process.

• Design and support data validation and reconciliation processes to verify successful data migration.

Security and Compliance:

• Advise application teams to ensure applications adhere to security best practices and organizational policies during and after migration.

• Support application teams to address compliance requirements and regulatory considerations related to applications.

Communication, Collaboration and Coordination:

• Work closely with cross-functional teams, including developers, IT, CQO, cyber security and business units, to ensure successful migrations.

• Provide regular status updates on application migration progress, risks, and issues.

The contractor will be part of a team and will provide services using an Agile and iterative approach during multiple sprints. Each sprint is planned for a duration of 1 week. The content and scope of each sprint will be agreed during the sprint-planning meeting.

4 DELIVERABLES AND PAYMENT MILESTONES

The following deliverables are expected from the work on this statement of work:

Deliverable: 22 sprints of application migration engineer support.

Payment Milestones: Upon completion of each fourth sprint and at the end of the work.

The Purchaser (NCIA) reserves the right to exercise a number of options of one or more sprints based on the same scrum deliverables, at a later time, depending on the project priorities and requirements, at the following cost: for base year (2025) at the same cost, for outer years (2026, 2027 and 2028) the Price Adjustment Formula will be applied in accordance with paragraph 6.5 of the Framework Contract Special Provisions.

The payment shall be dependent upon successful acceptance of the Delivery Acceptance Sheet (DAS) – (Annex A).

Invoices shall be accompanied with a Delivery Acceptance Sheet (Annex A) signed by the Contractor and the project authority.

2026, 2027 and 2028 OPTION: from 01 JAN to 31 DEC

Deliverable: Up to 46 sprints of application migration engineer support.

Payment Milestones: Upon completion of each fourth sprint and at the end of the work.

The Purchaser (NCIA) reserves the right to exercise a number of options of one or more sprints based on the same scrum deliverables, at a later time, depending on the project priorities and requirements, at the following cost: for base year (2025) at the same cost, for outer years (2026, 2027 and 2028) the Price Adjustment Formula will be applied in accordance with paragraph 6.5 of the Framework Contract Special Provisions.

The payment shall be dependent upon successful acceptance of the Delivery Acceptance Sheet (DAS) – (Annex A).

Invoices shall be accompanied with a Delivery Acceptance Sheet (Annex A) signed by the Contractor and the project authority.

5 COORDINATION AND REPORTING

The contractor shall participate in daily status update meetings, sprint planning, sprint retrospectives and other meetings, physically in the office, or in person via electronic means using Conference Call capabilities, according to project manager’s instructions.

For each sprint to be considered as complete and payable, the contractor must report the outcome of his/her work during the sprint, first verbally during the retrospective meeting and then in written within three (3) days after the sprint’s end date. The format of this report shall be a short email to the NCIA Point of Contact mentioning briefly the work held and the development achievements during the sprint.

6 SCHEDULE

This task order will be active immediately after signing of the contract by both parties and will end no later than 31 December 2025.

If the 2026, 2027 and 2028 options are exercised, the period of performance is 01 JAN to 31 DEC of the respective year.

7 CONSTRAINTS

All the deliverables provided under this statement of work will be based on NCI Agency templates or agreed with the project point of contact.

All code, scripts, documentation, etc. will be stored under configuration management and/or in the provided NCI Agency tools.

All the deliverables of this project will be considered NATO UNCLASSIFIED

Part of the work may involve handling classified networks, therefore, a security clearance at the right level is expected for the contractor(s) undertaking this project.

8 PRACTICAL ARRANGEMENTS

The contractor will be required to provide services on site at NCI Agency, Brussels, Belgium. Part-time work from home may be allowed if work permits.

The contractor may be required to travel to other sites within NATO for completing these tasks.

Travel arrangements will be the responsibility of the contractor and the expenses will be

reimbursed in accordance with Article 5.5 of AAS Framework Contract and within the limits of the NCIA Travel Directive.

This work must be accomplished by ONE contractor.

9 QUALIFICATIONS

[See Requirements]

Requirements

• Part of the work may involve handling classified networks, therefore, a security clearance at the NATO SECRET level is expected for the contractor(s) undertaking this project.

9 QUALIFICATIONS

The consultancy support for this work requires Cloud Migration Manager services with the following qualifications:

• The Contractor has relevant and recent experience in planning and executing migrations of services and applications to the cloud.
• The Contractor has relevant and recent experience in analysing applications and services and their dependencies and requirements.
• The Contractor has relevant and recent experience in Azure and AWS.
• The Contractor has relevant and recent experience in DevSecOps and associated tooling such as Azure DevOps, GitLab and Jenkins.
• The Contractor has relevant and recent experience in Automated Deployments using Terraform, Ansible, Azure ARM and AWS CloudFormation.
• The Contractor has relevant and recent experience in containerization of applications and their deployment using Kubernetes and helm charts.
• The Contractor has relevant experience with and knowledge of programming languages including Java and .NET.
• The Contractor has strong problem solving skills.
• The Contractor has relevant and recent experience in using Agile planning and execution and the Scrum methodology.
• The Contractor is able to speak and write fluent English since the work is conducted in English.
• The Contractor must have the nationality of one of the NATO nations.