C004103 Cyber Information Management Assistant (NS) - THU 13 Mar

Deadline Date:  Thursday 13 March 2025

Requirement Title: Cyber Information Management Assistant

Location: Mons, Belgium

Full time on-site:  Yes

Total Scope of the request (hours): 836          

Required Start Date:  28-APR-2025

End Contract Date: 31-DEC-2025

Required Security Clearance:  NATO Secret

Specific Working Conditions:  NORMAL OFFICE Conditions

• A maximum of 30 travels per year, of 1 day length, happening once per week to Braine L'Alleud OR Brussels

• A maximum of 4 travels to The Hague, The Netherlands, each travel being of 2 days lengths and happening once per quarter.

Duties and Role

1. Create and Maintain a list of stakeholders - with their respective point of contact - in the NCSC tools. The NCSC Tools are composed of :

• Atlassian Confluence, including any plugins installed on the instance
• Atlassian JIRA, including any plugins installed on the instance
• Microsoft Powerpoint
• Microsoft Word
• Microsoft OneNote
• Microsoft Outlook
• Microsoft Sharepoint

The wording "tool" or "tools" has to be understood in this whole SoW as one or a combination of the list above, on one or several standalone NATO classified network, as directed by NCSC. Expert advice on how to use the non-Microsoft tools will be provided by NCSC.

2. Assist in any meeting preparation that s/he will be called upon by taking preparatory notes based on the discussion with NCSC personnel, build a suitable agenda for the meeting, find suitable time to schedule the meeting with the stakeholders as well as a room and videoconference (VTC) setup, invite the stakeholders and manage the possible rearrangement of the meeting schedule. This activity will be supported by NCSC tools. The qualifying meetings meet ANY of the following criteria:

• NCSC Weekly Branch Head Meetings
• Weekly Meeting supporting the Cyber Operations Management System (COMS) Steering Group (SG)
• Weekly Meeting supporting the Information and Knowledge Management (IKM) SG
• Meeting for which one the invited NCSC personnel (remotely) is at least of NATO grade G-17 or OF-3
• Meeting involving at least one other party than NCSC.

Requirements

• NATO Secret security clearance
• Experience in notetaking, including the transcription of manual notes into IT software.
• Experience in summarizing discussions, identifying relevant points and action items.
• Experience in developing/working in a collaborative atmosphere (internal meeting and touch-points discussions to improve the quality of services).
• Experience in working in the field of IT or Cyber Security.

Skills:

• Language proficiency in English meet or exceed the NATO STANAG 6001 Level 3 "Professional Proficiency".
• Strong reporting skills to various levels of seniority.
• Dealing with the utmost reserve about expressing his/her opinion during meeting with stakeholders.
• Accuracy and attention to detail.

Desirable Experience:

• Experience in working for or supporting a military or governmental organization.