Security Administrative Assistant

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

A romantic hideaway set in a tropical paradise. A gentle ocean breeze floats up the granite hillside and into your tree-house villa, reminding you to take it slow. Whether it’s just the two of you, or the extended family, spend days lounging by your private pool and playing in the turquoise waters of Petite Anse bay, or find bliss at our hilltop Spa, before a sunset meal on a deserted beach. However paradise might look for you, we guarantee you’ll find it here.

Key Duties and Responsibilities

• Assist in the preparation of regularly scheduled reports

• Develop and maintain a filing system

• Maintain compliance Update departmental policies and procedures as directed by management

• Create Purchase Orders as required for security related equipment/ supplies as requested

• Complete & maintain weekly required internal audits – fire/safety/medical/CCTV equipment checklist

• Maintain departmental training records cards and filing

• Update rosters ensuring that security coverage is always maintained including monitoring sign on/off sheets

• Data entry for safety and security related reports

• Maintain updated contact lists Secondary Key Duties and Responsibilities (Control Room)

• Distribution of keys held at security office to authorized personal.

• Ensure that the key distribution sign out log is filled in correctly and legible

• Answer the 24/7 security phone

• Answer the emergency phone

• Control the receiving of lost and found items and update to register.

• Activate and issue access cards.

• Input the daily reports.

• Update the daily security log.

• Coordinate jobs to the security team to undertake (safe openings, door battery changes, patrols)

• Acknowledge any activation to the main fire panel and dispatch the security team accordingly.

• Other duties as directed my management.

• Maintains high levels of confidentiality and data privacy as per company guidelines ` Page 2 of 2 Special Requirements

• 1-2 years of relevant experience in Security administrative work preferably in a 5-star resort

• Computer literate

• Excellent verbal and written communication skills in English and native (creole) language – including for translation.

• Team player

• Possess some basic health and safety knowledge.

• Good telephone etiquette is required. Compliance Policies

• Grooming Policy

• Confidentiality Agreement

• Policy Against Harassment

• Electronic Systems Policy

• Code of Business Conduct and Ethics

• Employee Handbook Acknowledgement Form