AI and Data Exploitation Specialist

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Background

The NATO Information and Communication Agency (NCIA) located in The Hague, Netherlands, is currently involved in the development and support of new and existing capabilities for NATO.

In light of these activities, within NCIA Chief Technology Office, the Exploiting Data Science and Artificial Intelligence (EDS&AI) Team has as primary goal to ensure that Big Data and AI can be used to make better and faster decisions. In leveraging the volume of big data, EDS&AI team aims to turn data overload into decision dominance.

Inside NATO, leaders in different functions need support for their decision making. EDS&AI brings the expertise to exploit the vast and varied data available for extracting insights, and we achieve that by using both cloud computing and the Agency’s high performance computing sandbox.

EDS&AI team provide the core data science skills and technology needed for big data analysis and AI.

The EDS&AI team applies innovative technology to data whenever it is not possible to extract value with conventional approaches.

Role Duties and Responsibilities

Under the direction of the CTO-EDS&AI, the resource providing services under this SOW provide support regarding the following:

• As part of CTO-EDS&AI team, support the planning and development of all EDS&AI Services and Projects.
• Support coordination of services and project deliverables – during each sprint review of all work packages (WPs) within all EDS&AI projects and services in conjunction with WP leads and project managers; documenting deliverables, progress and future activities.
• Documentation – during each sprint conduct a review of all documentation, including project plans, reports, and meeting minutes, and take appropriate action to ensure these are accurate and organized.
• Tracking and Monitoring – during each sprint support a review of the content of all EDS&AI deliverables, in conjunction with task leads and using the existing deliverable tracking systems, including dashboards and trackers that display project milestones, timelines, and budgets.
• Deliverable monitoring – during each sprint, monitor the health of service and project inputs and outputs; working with WP leads to alert management to potential risks, issues or delays.
• Coordinate Communication - liaise between project managers and project teams, ensuring smooth and timely communication; handle stakeholder queries and distribute updates as needed. Facilitate communication between different WP and project teams and stakeholders, ensuring that information is shared promptly and accurately.
• Track EDS&AI deliverable documents and reports – throughout each sprint, track of the delivery of highlight reports, short articles, post-event summaries, and post exercise reports as required by the project guidelines; contribute to these products as required.
• Coordinate deliverable dissemination - manage the dissemination of final deliverables and products, ensuring acceptance of the project sponsor or stakeholder as required.
• Risk Management Support – throughout each sprint, support WP leads and project managers in identifying and recording risks associated with project and service deliverables; contribute to a risk register and ensure mitigation plans are in place for any identified risks.
• Schedule management and financial tracking and reporting – support monitoring and updating of schedules, ensuring that milestones and deadlines are met; track budgets, monitor expenditures and ensure alignment with financial goals. Assist in preparing financial reports and tracking deviations.
• Quality control - support WP leads and project managers in ensuring that all deliverables adhere to established reporting & quality standards and project requirements.
• Resource Allocation Support – throughput each sprint, track allocation of resources (project inputs), ensuring accurate forecasting for human resources, time, and budget; assist in adjusting resource plans as required to meet deliverables.

Essential Skills and Experience

• Strong organizational skills with the ability to prioritize tasks effectively;
• Excellent interpersonal skills, enabling effective communication with stakeholders at all levels;
• Willingness to adapt to new technologies and processes to enhance operational efficiency;
• Experience in organizing and maintaining project documentation, ensuring version control, and archiving;
• Experience of documentation management systems and data analysis tools (e.g., Excel, Sharepoint);
• Experience with Project management and/or Enterprise Resource Planning tools;
• Ability to train and support team members on management tools;
• At least 3 years' experience supporting project deliverables e.g. managing calendars, coordinating travel etc,
• At least 3 years' experience in a progressively responsible project administrative support role;
• Extensive experience in the use of Business Information (BI) Tools to generate accounting and finance reports (including time accounting);
• Proven experience in preparing status reports, and providing risk assessments;
• Experience scheduling meetings, preparing agendas, taking minutes, and following up on action items;
• Proficiency in tracking project milestones, timelines, budgets, and progress reporting;
• Experience serving as a liaison between stakeholders, responding to queries, and distributing updates;
• Familiarity with forecasting and managing resource allocation for projects;
• Knowledge of project budgeting and experience in tracking and reporting on financial performance;
• Strong organizational and multitasking abilities;
• High attention to detail and accuracy;
• Strong interpersonal skills to coordinate effectively with multiple stakeholders;
• Knowledge of NATO responsibilities and organization, including INFOSEC/COMSEC procedures.
• Proven experience supporting AI and Data Science projects and services;
• Highly motivated, team player, able to work collaboratively within cross-functional teams;
• Advanced analytical skills;
• Experience in creating and managing dashboards in SharePoint;
• Experience in organizing conferences and events, coordinating with various stakeholders.

Desirable Skills and Experience

• Project Management Certification (preferred but not mandatory).Examples: CAPM (Certified Associate in Project Management), PRINCE2 Foundation, or PMP (Project Management Professional) certification can enhance understanding of project management methodologies and frameworks.

Education

• Bachelor’s Degree in Business Administration, Project Management, or a related field.
• Master`s Degree in Business Administration, Management, or related field. A degree in a relevant field should provide foundational knowledge of business processes, communication, and organizational skills necessary for project management.

Working Location

• The Hague, Netherlands

Working Policy

• On-Site

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.