Manager -Security Admin

JOB PURPOSE

Ensure identification of adequate security equipment, procurement, commissioning and its serviceability by regular inspection / interaction with user departments and liaison with the vendors or service providers in order to keep IGIA safe & secure.

To assess and provide for the administrative  requirements of CISF (6675 personnel) with respect to Accommodation, Vehicles, Security Equipment etc.  Navigating proposals/ processes  through different departments of DIAL (Procurement, Finance, P&E, Legal, Commercial, HR, IT etc)  while adhering to the policies and guidelines issued by BCAS/MoCA/DIAL-Mgt  to ensure operational efficiency of CISF personnel and DIAL-Security (400 employees).To prepare suitable responses to the queries of MoCA internal audits, CAG & independent auditors. Ensure/execute timely firming - up / renewal of various contracts/POs, Processing of various requirements projected by CISF as per the laid down rules of Govt Of India (MoCA/MHA), Coordination with Finance department for timely payments to CISF & Vendors. Carrying  out Policy advocacy for financial and administrative matters pertaining to CISF with the Ministry/BCAS and other agencies as the case may be

ORGANISATION CHART

KEY ACCOUNTABILITIES

Responsible for processing of payments to vendors and CISF as per laid down SLAs in case of Vendors and Govt guidelines in case of COD, Annual Arms& Ammunition, Annual Clothing bills related to CISF respectively - Amount processed (Approx 300 Crores annually)
Ensure Compliance of MoCA/MHA guidelines on PSF/CISF related expenditures - Percentage compliances of guidelines and 100 % clarifications of audit observations, if any
Assessing the administrative requirements of CISF, RAXA & DIAL Security in the given framework of govt policy/guidelines - Number of Cases/Contracts/POs (approx. 100 annually)
Liaison and coordination with Sr. officials of different stakeholders i.e. CISF, AAI, NSG, & others for smooth administrative work - No. of formal/informal meetings
To coordinate/liaise with Departmental Heads of DIAL -P&E, P&C, Finance, HR, MAG, SPG, CEO-Office, RAXA, Commercial (Aero), TMT etc for maintaining CISF & NSG complex - Number of meetings & issues resolved/closed
Responsible for ensuring Housing Complexes issue of CISF personnel - Timely award of contracts
Responsible for preparation and monitoring of Budget/AOP (CAPEX & OPEX) for DIAL-Security, CISF - Variation, if any between planned Vs actual/Monitoring Actual/Planned Expenditure
Engage with stakeholders like CISF , AAI , NSG regarding to fulfill their administrative requirements - Number of meetings & Implementations of decisions
Processing expenditure as per MoCA/MHA guidelines - Percentage compliance of guidelines and 100 % clarifications of audit observations, if any
Processing of administrative requirements of CISF - Number of Cases/Contracts/POs (approx. 100 annually)

KEY ACCOUNTABILITIES - Additional Details

Responsible for timely conduction of the Annual Medical Examination of 6200 CISF personnel - No of hospitals are empaneled
To maintain stakeholder relationship by way of effective on-ground processing of administrative requirements related to CISF, NSG etc - No. of issues resolved / Closed
Responsible for coordinating and resolving issue related to  Bijwasan Complex with AAI - No of issues resolved/closed 
To coordinate with P&E Maintenance Teams for effective execution of maintenance tasks for CISF & NSG complex - Number of issues resolved/closed
Ensure/execute timely firming - up / renewal of various contracts/POs - No. of contracts/POs- approx. 100 annually. Also, timely renewal of contracts for smooth operations
Coordination with TMT department for transport related issues of CISF - Provision of vehicles as per BCAS authorization and ensure road worthiness for efficient security operations
Coordination with Finance department for timely payments to CISF & Vendors - Avoiding late fee/penalty, and also the timely payments
Responsible for timely reimbursement from  National Aviation Security Fee Trust ( NASFT ) established by MoCA for all financial matters related to Aviation Security ( pan India ) - Processing of CISF related payments to be made out of ASF (aviation Security Fee ) fund
Creation/augmentation of facilities for CISF personnel at the barracks and other locations - Number of facilities created/expansion brought about
Procurement of specialized equipment - Number of items/equipment 
Responsible for Procurement of Dogs/ maintenance of Dog squad  - Number of Dogs procured/maintained 
Coordinating special events of stakeholders/ DIAL Security - Number of events coordinated 
Carry out Policy advocacy with respect to Financial /administrative matters pertaining to CISF - Number of matters concluded
Raise and co-ordinate matters of common interest pertaining to Finance matters with APAO - Number of matters raised 

EXTERNAL INTERACTIONS

•BCAS & MOCA
•CISF
•Vendors/Service Providers
•Delhi Police

• NSG
• NASFT

 

 

INTERNAL INTERACTIONS

DIAL IT
DIAL HR
DIAL Procurement/Commercial
Engineering/GADL
RAXA Technical Services/TMT/Finance

FINANCIAL DIMENSIONS

• Scrutiny and processing of payments to vendors and CISF as per SLAs/Govt. guidelines (aprox 100 crores annually)
• Preparing and monitoring of AOP ( over 100 Crores )
• Optimum utilization of available manpower and equipment and to reduce the avoidable expenditure to the organization.
• Reduction of 10 % in AOP
• Deductions in payments to service providers for non-compliances, if any.
  Attending Audit Queries

OTHER DIMENSIONS

§  Meeting the Administrative and Operational  requirements of CISF (approx. 6675 personnel), NSG & RAXA.

§  Meeting the administrative  requirements of DIAL-Security Department (approx. 400 employees).

EDUCATION QUALIFICATIONS

§  Graduate in any discipline

Basic AVSEC course.

RELEVANT EXPERIENCE

§  Total relevant experience – 15 years out of which, at least 10 years should be in security.

• 10 Years in Managerial positions.
• Individuals with background of Uniformed Services & Aviation Security are desirable.
• Working on SAP-MM module is desirable

 

COMPETENCIES

• Personal Effectiveness
• Social Awareness
• Entrepreneurship
• Problem Solving & Analytical Thinking
• Planning & Decision Making
• Capability Building
• Strategic Orientation
• Stakeholder Focus
• Networking
• Execution & Results
• Teamwork & Interpersonal influence