Administrative Assistant

Tasks

• Book travel and register staff for industry events
• Conduct research and manage purchasing for gifts and swag
• Coordinate employee and client gifts
• Develop meeting presentation materials and coordinate contributors
• Maintain vendor relationships and resolve issues
• Manage swag sourcing ordering inventory and distribution
• Own special projects and cross functional initiatives
• Perform spreadsheet data entry and reporting
• Plan and execute team events and offsites
• Prepare onboarding materials and coordinate IT and HR setup
• Process internal proposal signatories and maintain documentation
• Provide word processing and proofreading
• Schedule and coordinate new hire training and onboarding
• Schedule meetings
• Support expense reporting
• Track administrative deadlines and recurring deliverables
• Track project timelines and deliverables and manage risks
• Update policy and procedure documents

Perks/Benefits

• 401k match
• Dental insurance
• Health insurance
• Life insurance
• Long-term disability
• Paid parental leave
• Paid time off
• Professional development opportunities
• Short-term disability
• Tuition reimbursement
• Vision insurance

Skills/Tech-stack

Adobe Acrobat | Artificial Intelligence | Bluebeam Revu | Continuous Process Improvement | Critical Thinking | Data analytics | Database Administration | Documentation Management | Generative AI | Machine Learning | Microsoft Excel | Microsoft Office | Microsoft Outlook | Microsoft PowerPoint | Microsoft SharePoint | Microsoft Teams | Microsoft Word | Process Improvement | Project Management