Executive Administrative Assistant Senior Specialist

Tasks

• Assemble leadership status reports
• Automate administrative processes using AI tools
• Coordinate domestic and international travel
• Coordinate executive stakeholder communications
• Draft executive correspondence
• Format slide decks and proposals
• Handle event registrations and logistics
• Maintain confidential records
• Manage executive calendars
• Manage visas and travel logistics
• Optimize administrative workflows
• Plan virtual and hybrid executive offsites
• Proofread executive documents
• Provide project management support
• Reconcile expense reports
• Streamline virtual team collaboration
• Synthesize cross functional inputs
• Track action items and follow-ups
• Triage executive email

Perks/Benefits

• 401k match
• Dental insurance
• FSA
• HRA
• HSA option
• Health insurance
• Life insurance
• Long-term disability
• Paid parental leave
• Paid time off
• Professional development
• Remote work
• Short-term disability
• Tuition reimbursement
• Vision insurance

Skills/Tech-stack

Artificial Intelligence | Calendar management | Confidentiality | Document formatting | Email triage | Excel | Expense reconciliation | Generative AI | Machine Learning | Microsoft Office | Microsoft Teams | Outlook | PowerPoint | Process Improvement | Project coordination | Word