Administrative Assistant

Tasks

• Answer screen and route incoming calls
• Assist new hire onboarding and office orientation
• Coordinate contractors and vendors
• Coordinate domestic and international travel
• Coordinate event booth logistics and schedules
• Coordinate interview scheduling and candidate communications
• Coordinate with freight forwarders
• Ensure office setup and operations
• Follow security and access procedures
• Greet and assist visitors clients and delivery personnel
• Liaise with marketing team for brand deliverables
• Maintain applicant pipeline records and interview feedback
• Maintain reception area organization and visitor logs
• Manage building management and service providers
• Manage customs documentation and labeling
• Manage incoming and outgoing mail packages and courier deliveries
• Oversee office supplies and facilities
• Prepare and process domestic and international shipments
• Prepare meeting agendas materials and follow up notes
• Resolve scheduling conflicts and prioritize appointments
• Schedule and manage executive calendars
• Support trade show planning and execution
• Track shipments and maintain shipping and receiving logs

Perks/Benefits

• N/A

Skills/Tech-stack

Calendar management | Contractor coordination | Courier Coordination | Customs documentation | Event coordination | Freight Forwarding | Mail processing | Meeting Preparation | Office administration | Shipping and receiving | Travel Coordination | Vendor management