Assistant(e) administratif(ve) BTP

Tasks

• Administer asbestos abatement documentation and Qualibat asbestos compliance
• Create monthly invoicing and progress billing
• Declare subcontractors and request payment guarantees
• Ensure site hygiene and safety compliance
• File and archive documents
• Follow collections and unpaid invoice follow up
• Handle personnel onboarding formalities
• Handle phone and reception
• Maintain office equipment and supplies stock
• Manage agency administration
• Manage agency agenda and schedule
• Manage direct payments to subcontractors
• Manage interim staffing contracts
• Manage postal mail and emails
• Manage training enrollment
• Prepare DGD documentation
• Prepare Qualibat certification dossiers
• Prepare and organize documents
• Prepare commercial documents and estimates
• Process payroll variables and attendance tracking
• Request bank guarantees and first demand guarantees
• Respond to calls for bids
• Review contracts and purchase orders
• Support agency manager with correspondence
• Track medical visits and safety onboarding
• Track subcontractor account releases
• Transmit payroll data to payroll department
• Update subcontractor administrative files
• Verify and record travel expenses

Perks/Benefits

• N/A

Skills/Tech-stack

Accounts Receivable | Administrative Scheduling | Attendance tracking | Bid response | Contract Review | Document Filing | Document Management | Email management | Equipment maintenance | Expense Management | Invoice processing | Office Equipment | Office equipment maintenance | Payroll administration | Qualibat | Stock management | Word Processing