Administrative Partner
USA - NY - Headquarters, United States
USD 66K-110K Mid-level Full Time
Tasks
- Arrange conference rooms and teleconferences
- Coordinate external visits and logistics
- Coordinate travel and expenses
- Create distribution lists and organizational charts
- Expedite workflow and ensure task completion
- Maintain accurate financial records
- Maintain electronic files
- Manage global calendars
- Manage incoming outgoing mail
- Prioritize and resolve urgent issues
- Provide administrative support to multiple leaders
- Schedule high level meetings
- Take meeting minutes and manage follow ups
- Track purchase orders and invoices
- Work independently with general supervision and backup support when needed
Perks/Benefits
- 401k with employer match
- Dental insurance
- Health insurance
- Medical leave
- Overtime eligibility
- Paid Holidays
- Paid caregiver/parental leave
- Paid personal days
- Paid vacation
- Relocation assistance
- Vision insurance
- Weekend and holiday pay premiums
Skills/Tech-stack
Ariba | Calendar management | ChatGPT | Concur | ERP systems | Email etiquette | Generative AI | Invoice processing | Meeting Minutes | Microsoft Copilot | Microsoft Excel | Microsoft Outlook | Microsoft PowerPoint | Microsoft Word | Purchase orders | Travel Coordination | Webex
Education
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