Senior Executive Assistant/Office Administrator
Philadelphia, United States
USD 125K-168K (estimate) Senior-level Full Time
Tasks
- Administer workplace safety responsibilities
- Assist with special projects research and data collection
- Coordinate executive travel and expense reconciliation
- Coordinate office building issues with vendors
- Draft communications and manage executive actions and follow ups
- Handle confidential correspondence with clients and regulatory agencies
- Manage complex calendars and itineraries
- Manage office access entry cards and badges
- Oversee office vendors and supplies inventory mail and shipments
- Provide backup support during absences
- Provide executive support to leadership team
- Resolve scheduling conflicts and prioritize meetings
- Serve as first point of contact for office visitors
- Support on site meetings audits and events
- Track workplace safety training in coordination with landlord
Perks/Benefits
- Company holidays
- Employee assistance programs
- Health, dental and vision coverage
- Paid time off
- Retirement savings plan with company contribution
- Wellness programs
Skills/Tech-stack
Automation tools | Calendar management | Confidentiality | Expense reconciliation | Generative AI | Google Workspace | Microsoft Excel | Microsoft PowerPoint | Microsoft Word | Travel Coordination
Education
Regions
Countries
States
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