Administrative Support (Office Support Specialist I) - Southeast Area Office
United States-Massachusetts-Brockton-165 Quincy Street
USD 56K-79K Executive-level Full Time
Tasks
- Check incoming mail and faxes and set up initial files
- Collect and record staff leave and schedule change forms
- Forward closed files to site offices and track receipt confirmation
- Order and maintain office supplies and prepare purchase requisitions
- Prepare and mail letters and HIPAA acknowledgement forms
- Process incoming and outgoing mail and manage faxes
- Provide backup for executive assistant and administrative assistant
- Provide typing for program correspondence and reports
- Schedule meetings and maintain director Outlook calendar
- Serve as telephone receptionist for incoming calls
- Support contract monitoring scheduling and data preparation
- Support service authorization unit application logging and tracking
- Support short term data management projects
- Track EPRS and Form 30 submissions and notify supervisors
- Track assignments through completion and distribution
Perks/Benefits
- COVID-19 vaccination requirement
- Comprehensive benefits
- Employee benefits and rewards
- Influenza vaccination requirement
Skills/Tech-stack
Calendar management | Confidentiality | Data Preparation | Data tracking | File Management | Mail handling | Microsoft Access | Microsoft Excel | Microsoft Outlook | Microsoft PowerPoint | Microsoft Word | Record Keeping | Room scheduling | Telephone reception | Typing
Education
Regions
Countries
States
Cities
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