Administrative Support Coordinator II
Tasks
- Answer phones respond to emails manage front office operations
- Coordinate course scheduling and registration activities
- Coordinate facilities work orders and space logistics
- Coordinate hiring for temporary faculty teaching associates and graduate assistants
- Coordinate tenure track faculty recruitment logistics
- Create permission numbers and assist with registration processes
- Ensure textbook submission and archive instructional documentation
- Maintain office equipment and coordinate IT updates
- Maintain safety training and operations manuals
- Manage departmental communications and public information
- Manage vehicle keys and driver records
- Monitor budget balances and prepare monthly reports
- Order and coordinate procurement using campus systems
- Process substitute instructor forms
- Provide clerical support to graduate coordinator and department committees
- Provide student guidance on registration and prerequisites
- Reconcile purchases and maintain financial records
- Review expense reports and travel release forms
- Schedule chair appointments and manage visitor screening
- Serve as HR liaison for CHRS and payroll issues
- Submit and review student assistant time sheets
- Support student and faculty travel requests
- Support student orientation and registration issues
- Take minutes at faculty meetings
- Track compliance forms and student injury documentation
- Track employee time and absence requests
Perks/Benefits
- N/A
Skills/Tech-stack
Absence Management | Accounts Payable | Budget Management | CHRS | Cascade | Compliance Management | Concur | Conflict Resolution | Course Scheduling | Document Management | Email List Management | Enrollment Monitoring | Equipment maintenance | Expense Management | Expense report processing | Facilities coordination | Financial Reporting | Human Resources | Human Resources Administration | IT coordination | Inventory tracking | List Management | OnBase | OneDrive | OneSolution | Order Management | P Card | P2P | PageUp | Payroll | Permission Numbers | Purchasing | Reconciliation | Report processing | Room scheduling | Safety Training | ServiceNow | Tableau | Timekeeping | Travel Expense | Travel Expense Management | Website Oversight | Work Order | Work Order Management
Education
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