Administrative Lead
Tasks
- Arrange flights hotels and ground transportation
- Capture and distribute meeting minutes
- Coordinate external visitor visits
- Coordinate facility requests
- Coordinate onsite and offsite meetings and events
- Drive follow up actions
- Implement process improvements
- Maintain confidentiality and discretion
- Maintain documents and file inventories
- Maintain e files and records
- Manage complex calendars
- Manage cross site access
- Plan travel and itineraries
- Prepare and support contract documentation
- Prepare submit and reconcile expense reports
- Provide administrative support
- Reconcile credit card statements
- Resolve scheduling and deadline conflicts
- Schedule meetings and distribute agendas
- Support QMS07 professional records
- Support ordering and inventory control
- Support passport and visa documentation
- Track purchase orders in ARIBA
- Verify data and respond to inquiries
Perks/Benefits
- 401k matching
- Dental insurance
- Medical insurance
- Overtime eligibility
- Paid Holidays
- Paid caregiver/parental leave
- Paid medical leave
- Paid vacation
- Personal days
- Prescription Drug Coverage
- Vision insurance
- Weekend holiday pay premiums
Skills/Tech-stack
Calendar management | Confidentiality | Data verification | Document Management | Excel | Expense reporting | Inventory control | Meeting coordination | Microsoft Office | Minutes Taking | Order Management | PowerPoint | Process Improvement | Purchase Order Management | Purchase order | Records management | Scheduling | Travel Coordination | Vendor Coordination | Word
Education
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