Assistant Director for Administration and Fiscal Management
Tasks
- Administer timekeeping for department employees
- Approve travel and supplier invoices
- Coordinate admissions enrollment verification and graduation clearance
- Coordinate department events financial support
- Enter and maintain grant submissions in Novelution
- Handle P card purchases and expense reports
- Initiate purchase requisitions and track vendor orders
- Lead GRA orientation each semester
- Maintain graduate student records and milestones
- Manage department budgeting and forecasting
- Manage hiring and onboarding for student employees
- Monitor cost share commitments
- Monitor proposals and awards through post award setup
- Organize office administration procedures
- Oversee faculty summer appointments
- Perform monthly ledger reconciliation
- Prepare and process financial transactions
- Prepare offer letters and request background checks
- Process grant foundation and auxiliary expenditures
- Provide monthly financial reports to department chair
- Supervise office staff and student workers
- Support GRA and GTA tuition exemptions processing
- Support course scheduling and setup
- Support grant budget development
- Track awarded projects and budget activity
Perks/Benefits
- Dental insurance
- Educational scholarship program
- Employee assistance program
- Flexible Spending Plans
- Life insurance
- Medical insurance
- Paid Holidays
- Paid time off
- Public service loan forgiveness
- Sick Leave Pool
- State retirement options
- Vision insurance
Skills/Tech-stack
Accounts Payable | Admissions Coordination | Background checks | Budgeting | Cost Share Management | Course Scheduling | Enrollment verification | Expense reporting | Financial Systems | Financial reconciliation | Forecasting | Fund Management | Graduation Clearance | Grant Budgeting | Grant Proposal Administration | Grant proposal | Hiring and onboarding | Ledger management | Novelution | Offer Letter Preparation | PCard | Post Award Administration | Proposal Routing | Records management | Requisition Management | Student Records | Student records management | Timekeeping | Travel management | University financial systems | Vendor management | Workday
Education
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