Administrative Assistant II - Oakland, CA
Tasks
- Communicate with property managers to resolve repairs
- Coordinate facility support
- Coordinate meeting supplies and catering within budget
- Coordinate office supply and equipment orders
- Coordinate travel and accommodations
- Ensure compliance with workplace experience procedures
- Liaise with IT partners for IT needs
- Maintain data confidentiality and record retention
- Maintain office space order
- Monitor office supplies inventory
- Perform first aid kit audits
- Prepare expense reports for finance
- Process approved expense requests
- Recommend room layouts
- Research event options and validate policy alignment
- Reserve meeting space
- Serve as point of contact for access vendors and maintenance
- Support employee onboarding and offboarding
- Track meal planning for all hands meetings
- Update office public facing documents
Perks/Benefits
- N/A
Skills/Tech-stack
CPR | Calendar management | Data confidentiality | Document Management | Email | Event planning | Expense reporting | First Aid | Inventory tracking | Microsoft Excel | Microsoft PowerPoint | Microsoft Word | Record retention | Spreadsheet Tracking | Travel Coordination
Education
Roles
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