Administrative Support Coordinator (Administrative Support Coordinator I), Mathematics
Southern California, San Bernardino - San Bernardino Campus
USD 48K-70K Mid-level Full Time
Tasks
- Communicate graduate program policies procedures and requirements to students and advisors
- Compile maintain and analyze departmental data and reports
- Coordinate catering event logistics and meeting materials
- Coordinate delivery and pickup of checks confidential documents and departmental mail
- Coordinate purchasing of office supplies equipment and departmental resources
- Coordinate scheduling for graduate presentations thesis proposals and defense meetings
- Coordinate student enrollment activities maintain waitlists and issue enrollment permissions
- Coordinate student evaluations of faculty teaching and ensure confidentiality
- Create post and distribute event flyers and promotional materials
- Distribute pay warrants and incoming mail to faculty and staff
- Ensure procurement transactions comply with university policies
- Maintain graduate student files and records
- Manage departmental classroom and event space scheduling
- Manage key requests for student assistants research assistants teaching associates and part time lecturers
- Monitor class rosters faculty office hours and course syllabi
- Monitor inventory levels and initiate purchase orders
- Prepare draft and distribute correspondence and departmental communications
- Process add drop requests and resolve registration issues
- Process departmental expense forms for direct pay hospitality and independent contractor requests
- Process faculty and staff service requests including printing services and facilities work orders
- Provide administrative support to academic departments
- Remove enrollment holds and assist students with registration concerns
- Reserve facilities and arrange parking permits for guest speakers and visitors
- Respond to inquiries in person by phone and via email
- Schedule and coordinate meetings events and departmental activities
- Serve as liaison between departments Graduate Studies and International Studies
- Support budget conscious purchasing and procurement activities
- Support course schedule development and maintenance
Perks/Benefits
- Background Check Rescission Risk
- Background check required
- CalPERS
- Fee waiver education program
- Mandated Reporter Requirements
- Medical, dental, and vision plans
- Paid Holidays
- Sick leave
- Vacation time
Skills/Tech-stack
Budgeting | Customer Service | Data reporting | Email | Event planning | Inventory Management | Meeting coordination | Office administration | Phone communication | Procurement | Records management | Scheduling | Word Processing
Education
Regions
Countries
States
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