Administrative Assistant - AARS Adult SUDS
Tasks
- Answer telephones and handle messages
- Arrange meetings trainings and conferences setup and breakdown
- Assist with intake scheduling and client intakes
- Assist with service coverage during peak times
- Conduct Medi Cal eligibility reviews
- Create and reconcile pay sources
- Develop transcribe and distribute meeting minutes and reports
- Distribute mail and copy documents
- Greet clients and visitors
- Handle client inquiries
- Maintain office organization
- Manage client traffic at reception
- Manage office supply inventory
- Perform data entry for client records and billing
- Perform office opening and closing
- Prepare for audits and maintain confidential files
- Process expense forms and reimbursements
- Process petty cash and client fees
- Provide front desk coverage
- Provide general administrative support
- Reconcile data for compliance tasks
- Report facility issues and coordinate vendors
- Schedule appointments and send reminders
- Support meetings and debriefs
- Support record archival
Perks/Benefits
- Commuter benefits
- PTO
- Paid Holidays
- Public loan forgiveness programs
- Retirement plans
- Training and professional development
Skills/Tech-stack
Appointment Scheduling | Billing | CPR | Confidentiality | Customer Service | Data entry | Document Management | First Aid | Medi Cal eligibility | Medi-Cal | Meeting Minutes | Power BI | SharePoint | Transcription
Education
Roles
Related jobs
-
Administrative Assistant, Sales USD 91K-137KCalendar management | Data entry | Excel | Expense reconciliation | Inventory ManagementEmployee recognition | Fitness discounts | Paid Holidays | Paid time off | Parental leaveMid-level Full TimeUS, Washington, Seattle1d ago
-
Administrative Lead USD 68K-114KDocument Management | Email etiquette | Excel | Expense reporting | Meeting scheduling401k matching | Hybrid work schedule | Medical, dental & vision coverage | Overtime eligible | Paid HolidaysSenior-level Full TimeUSA - MO - St Louis …1d ago
-
Administrative Assistant USD 25K-30KAI tools | Calendar management | Executive Communication | Meeting Notes | Power BIMid-level Full TimeWI Milwaukee Main Campus, United States1d ago
-
Accounts Payable | Calendar management | Data Analysis | Document preparation | Expense reportingExecutive-level Full TimeUS- IL40- Chicago-151N Frankln, United States1d ago
-
Administrative support | Calendar management | Data entry | Documentation | Excel401k match | Continuing education programs | Health, dental, and vision insurance | Mentorship programs | Paid leaveMid-level Full TimeLexington, MA, US2d ago
-
Administrative Assistant IV USD 54K-56KData Analysis | Microsoft Excel | Microsoft Office | Power BI | Presentation development401k match | Dental plan | Disability insurance | Employee assistance | Medical planSenior-level Full TimeCleveland, OH, United States2d ago
-
Assistant Director, JHU Research Administration (Research Administration and Sponsored Programs) USD 85K-149KAcquisition regulations | Compliance | Contracts Administration | ERA Commons | Federal acquisitionExecutive-level Full TimeBaltimore, MD, United States5d ago
-
Administrative Sales Assistant USD 50K-50KCRM | Cold calling | Communication skills | Data entry | Microsoft Excel401k | Dental insurance | Medical insurance | PTO | Remote work flexibilityEntry-level Full TimeMinneapolis, Minnesota, United States R5d ago
-
Administrative Assistant (Head Start) USD 33K-36KData entry | Data verification | Document processing | Inventory Management | Microsoft OfficeExecutive-level Full TimeTampa, FL, United States7d ago
-
Batch job | Batch job monitoring | Customer Service | Data entry | Document processing401k match | Dental insurance | Financial education resources | Life insurance | Long-term disabilityMid-level Full TimeTN-NASHVILLE, 601 GRASSMERE PARK, STE 19B, …7d ago
-
Cayuse | Customer Service | Databases | Dropbox | Email triageDental insurance | Disability insurance | EMPLOYER CONTRIBUTED RETIREMENT PLAN | Employee assistance program | Flexible spending accountsEntry-level Full TimeSan Diego, California, United States8d ago
-
Administrative Assistant II - Oakland, CA USD 50K-60KCPR | Calendar management | Data confidentiality | Document Management | EmailMid-level Full TimeOakland, California, United States12d ago
-
Calendar management | Copying | Customer Service | Data entry | Data sheetsEmployee assistance program | Fee Remission | Retirement plan payroll deduction | Vision care planMid-level Part TimeSouth Bend, IN, United States12d ago
-
Administrative Assistant, Enrollment Management USD 72K-79KAppointment Scheduling | Confidentiality | Customer Service | Data entry | Google WorkspaceEvening work | Holiday work | Weekend workExecutive-level Full TimeHaas College Center, United States14d ago
-
Calendar management | Customer Service | Data entry | Database Management | Document organizationFlexible schedule | Professional development trainingEntry-level Part TimeEl Centro Campus, United States16d ago
-
AI productivity | AI productivity tools | Copilot | Data Analysis | Expense reportingExecutive-level Full TimeUS- IL40- Chicago-151N Frankln, United States19d ago
-
SOAR Frueauff Graduate Assistant USD 42K-42KCase management | Confidentiality | Crisis management | Documentation | Independent workEntry-level TemporaryOrlando, FL, Winter Park, FL20d ago
-
Activity Pay | Assessment Coordination | Budgeting | Canvas | ColleagueDental insurance | Health insurance | Life insurance | Paid time off | Retirement planSenior-level Full TimeMiami Shores- Main Campus, United States21d ago
-
Administrative Assistant II (Boston, MA - US) USD 50K-60KCPR | First Aid | Microsoft Excel | Microsoft Outlook | Microsoft PowerPointDental insurance | Employee stock ownership plan | Medical insurance | Retirement plan | Vision insuranceMid-level Full TimeBoston, Massachusetts, United States26d ago
-
Administrative Assistant & Office Manager USD 61K-92KCalendar management | Customer Service | Expense reporting | Mail and shipping | Microsoft OfficeMid-level Full TimeNew Haven, CT26d ago
-
Calendar management | Confidentiality | Customer Service | Data entry | Database ManagementEntry-level Part TimeNorth Lake Campus, United States26d ago
-
Data entry | Database Management | Microsoft OfficeFlexible schedule | Professional development opportunitiesEntry-level Part TimeNorth Lake Campus, United States26d ago
-
MECS-NS Divisions Administrative Assistant USD 36K-42KAdministrative support | Customer Service | Microsoft Office | Office management | SmartsheetMid-level Full TimeMarion, IN28d ago
-
Budgeting | Customer Service | Document processing | Expense report processing | Financial record keepingDental insurance | Employee assistance program | Family opportunity program | Fitness center membership | Health insurance optionsMid-level Full TimeUniversity of Nevada, Reno - Main …1mo ago
-
AI Copilot | Accounts Payable | Data Analysis | Expense reporting | LookerBenefits package | Hybrid workExecutive-level Full TimeUS- MA17 -Boston-53 State St, United …1mo ago